Thursday, March 5, 2015

A Guide to Purchasing Land in the Philippines!

Welcome to Travel+Experiment!

When planning and eyeing for a potential investment such as real estate, first thing to consider is the monthly income you are currently receiving and the amount will be left after all the expenses deducted plus the amount needed to put into your savings account. These are important basis to know if you are capable of handling financial operations in the long run. Just keep in mind that unforeseen expenditure can be minimized by building enough cushions through planned funds.

Hope you’ll find these notes useful to your future investment and will provide some guidance in choosing and buying property in the Philippines.
A. General Information (cited in Real Estate Laws in the Philippines)
As a rule, if married to a Filipino citizen, is to have the ownership of the land under the Filipino’s name. However, in the event of death or separation, the land cannot be transferred to the foreigner. Another option is to acquire land through a corporation or partnership. Corporation or partnership can only be, at the maximum, 40% foreign-owned and at least 60% of the shares owned by Filipinos are entitled to acquire land in the Philippines. 

Aliens can acquire land in the Philippines only on a few exceptions:
1) Acquisition thru hereditary succession -if the foreigner is a legal heir.
2) Purchase of not more than 40% interest as a whole in a condominium project.
4) Purchase by a former natural born Filipino citizen who acquired foreign citizenship & has not applied and granted dual citizenship.
5.) 

Maximum area that may be allowed is as follows: 

 a. For residential purpose  -  1,000 square meters of urban land or one (1) hectare of rural land (BP 185)
  

b. For business or other purpose - 5,000 square meters of urban land or three hectares of rural land.

B. Modes of Acquiring Land:
  • Private Grant – voluntary transfer or conveyance of private property by a private owner, such as sale or donation
  • Public Grant – acquisition of alienable lands of the public domain by homestead patent, free patent, sales patent or other government awards
  • Involuntary Grant – acquisition of private party against the consent of the former owner, such as foreclosure sale, execution sale, or tax sale
  • Inheritance – acquisition of private property through hereditary succession
  • Reclamation – filling of submerged land, subject to existing laws and government regulations
  • Accretion – acquisition of more lands adjoining the banks of rivers due to the gradual deposit of soil as a result of the river current
  • Prescription – acquisition of title by actual, open, continuous, and uninterrupted possession in the concept of owner for the period required by law
There are various classifications of properties. There are residential, recreational, commercial, agricultural, industrial, or memorial properties. From these sub-categories, and depending on your capital, you may start buying and selling real estate properties as a business.

C. In buying properties there are so many factors that must be considered

 1. Set the criteria for your desired property
  • Determine your purpose of buying
    Is it for your family? Or your business? Is it for your retirement? Or are you into buy and sell investments?
  • Determine the property category
    Is it house and lot? A residential lot only? Or a condominium unit?
  • Determine your desired location
    Is it somewhere in the province? Should it be near your office? Or somewhere far from the city?
  • Determine your budget
    Set the price minimum and price maximum that you can afford. Say 2 million to 6 million pesos
  • Determine other specifications.
    Do you need at least 3 bedrooms? Do you want a 3-car garage? Is it two-story?
Your new dream house and lot will be the biggest investment that you’ll make in your lifetime. Before embarking on your journey of house and/or lot hunting, know what you really want and need. List all the features you care most about.
Know where to look for properties to buy. You may find them in newspapers or in the internet for properties under foreclosure. It is advisable, too, to concentrate mostly on people who want to sell in a hurry. You may also ask your friends if they know someone who sells property/ies.
2. Cost and Financing
Know your monthly income or resources; identify your monthly expenses and savings (it will help you to identify your budget for monthly down payment and amortization). Do not force yourself to buy a big/huge house if you can’t pay it in the long run. Choose the right financing scheme that fits your budget.  Find out how much you can afford and what loan financing are available (Pag-Ibig, Bank, In-house financing). Understand the pros and cons of each type of financing. Give your payment only to the owner of the property, or to someone with a certified authority to collect. Always ask for receipts and receiving copies.
Get sample computation and study. Ideally, mortgage payments should be not be higher than 36% of our total monthly income. This way, you can comfortably pay your mortgage and care for other household expenses.
There are many cases of overseas workers who bought preselling properties but could no longer maintain the monthly amortization even before the house and lot or condominium was turned over because their contracts abroad were not renewed.
 3. Location and Neighborhood

Location is a very important consideration when buying a property. It’s an important indicator of value. It should be accessible by public transportation in going to your place of work, near schools, banks, mall or shopping center, supermarket, hospitals, church and airport. Look for ongoing/future road development near the housing project as this will shorten travel time to your place of work and will also add to resale value of your property.
Know the Developers’ Reputation (Do your homework! Scout/Research about the place or the property and its developer; find the most trusted developer for you’re investing your hard earned money! Choose your agent well!)
4. Investment Potential
Most home buyers, especially first-timers, will eventually decide to sell and relocate to another home at some point. That is why it’s important to consider how well the home will hold its value over time. If an area is gaining popularity, it only implies that the road network is due for improvement and the property value is expected to increase in the future.
5. House Type
Do you want a two-story townhouse, or single detached house, or a house with private park? Are you looking for ready for occupancy (RFO) houses? Or pre-selling houses?
* Lot Area – refers to the size of the lot.
* Floor Area – refers to the size of the house (first floor + second floor and so forth)
* The bigger the lot you acquire the higher the price.

6. Contact the broker on the property.
Usually the owner has already appointed someone to sell the property on his behalf and that person is called the broker. Though some think that buying directly to the owner or developer will save them time and money, a broker will still be advantageous to the buyer for the following reasons:
  • Broker facilitates the whole transaction process
    From setting appointments/meeting, negotiations to furnishing of legal documents and other requirements from the pre-sale to post-sale stage, the buyer and seller is relieved from the hassle and stress of the menial work. Sometimes the seller/owner may not have enough technical knowledge on the legal requirements for the sale of his property, so it is safe and practical to involve a broker in a transaction to have someone in charge of the documents and the processing work.
  • Broker trips the buyer to the property sites
    The buyer has the privilege of being tripped by the broker to the sites of the properties for free. The buyer no longer has to worry searching a local city map where the property might be located. It is the responsibility of the broker to lead the buyer and set appointments for the site visit
  • Broker acts as negotiator.
    During negotiations, the broker is an indispensable party as witness and negotiator for both seller and buyer. A third party may be necessary to ensure that all agreements is recorded and is put on paper. If the buyer may find it hard to ask for a lower price to the owner, the broker may negotiate in behalf of the buyer.
  • Broker can give recommendations of other alternative properties
    An owner may try to convince the buyer that his/her property is a good choice, but the broker is a good source of recommendations of other alternative properties to the buyer. Usually a broker keeps an "inventory" of properties that he/she is allowed to sell. Through this, the broker gives the buyer a wider range of choices and saves his time and effort. Instead of looking for 20 owners of properties, the buyer has to find only one broker that has a listing of 20 properties.
  • Broker can search for more properties in behalf of the buyer
    If still the buyer can't find the property that fits his specification, and it isn't found on the broker's inventory, the broker will exert further effort to search other properties. The broker may use his network of friends in real estate to quickly get more property listings that might fit the buyer's specification.
The same is true with development projects (e.g. subdivisions, villages, condominium units, etc.) A developer will appoint brokers as marketing arms to sell the units in the project. But take note that whether you go direct to the developer or course the transaction through a broker, most of the time you still get the same contract price. So why not go with the benefits of dealing with a broker. Check if the broker /agent are a license registered and especially ensure that the property being eyed has not been sold to other buyers.
Here are some important tips on how to buy real estate properties. These land buying tips will certainly aid buyers to seek great locations for their potential investment.

1.) If you buy a property from individual owners  
  • Verify the ownership of the property. Do not just rely on the certificate of land title. Ask the seller of the property for a photocopy of the title -you will need the title number and the name of the owner. You can check this by securing a certified true copy of the title from the Register of Deeds. This office is usually located at the city or municipal hall where the property is located.
  • Inspect the property that you will purchase.  A clean title is free from any encumbrances such as mortgage from a bank or lending companies. Whatever transactions or legal matters that transpire on the land, as a rule, these should be annotated in the title. Check for these annotations. If the page is empty, it is clean. It is advised also that you are going to repeatedly inspect every corners of the place or hire home inspectors so that you are very much assured on the things that need to improve or repair in the place. That way while you are not yet moving in or paying the place, the seller still have the time to improve or repair things in the property.
  • Make sure that the land described on the title is really the land that you are buying. You can validate this at the Register of Deeds or by hiring a professional land surveyor or a geodetic engineer to ensure that the actual property you are buying will match the technical description in the title. Land titles don't have any street name and number to pin point a property, it is a must to confirm that the actual property you are buying matches the technical description on the Transfer Certificate of Title.
  • Make sure that the sellers are the real owners. If you are buying from an individual property owner, ask for identification papers like passport or driver's license. Valid IDs should match the name in the title. Always inspect the original title, not a photocopy. Check with some authority figures within the locality like the Barangay captain as they also have valuable information about the property and can attest their true owners
  • Make sure that yearly real estate taxes are paid and updated. The government imposes at least quarterly payment of taxes and when a property is sold, the government requires payment of the entire year, so negotiation as to what period buyers pay and what period sellers pay their tax dues should come into play in the sales transaction. It is very important that real estate taxes are paid because of stiff penalties imposed by government on delayed payments and eventually  the government can impose a lien on the property which can extinguish the owners right of the property until taxes are paid including penalties.
  • If the property you are buying is not a residential subdivision such as raw land, or beach lot, check with the DENR (Department of Energy and Natural Resources) with regards to the regulated use of the land. Lands have classifications such as farm land, industrial, commercial, residential and therefore, these should be used according to their classification, though diversion may be applied but requires government approval and usually undergoes a tedious process.
  • Check if there are claims against the property. Examine the title if there are liens or encumbrances that may affect the value of the property.
  • Know if the price is right. Every property investors need to have an assurance that they are going to have an investment that has a right price. You need to know the value of the property that you will buy and compare the price to other properties available in the place. That way you can make sure that the price available on the property that you will have is valuable.
  • Drive a hard bargain. Negotiate for more discounts or incentives. Never accept the first asking price for it is almost certain that you can haggle for less. Remember that the key to selling at a profit is buying low in the first place.
  • Beware of smokes and mirrors. Do not just believe what the seller is claiming. Visit and inspect the property you are buying. Interview neighbors to counter-check claims. Also ask opinions from property experts in the area. It is advisable also to fence the entire property immediately after purchase to counter any dispute and also to avoid squatters living within the area.
  • Have an experienced licensed appraiser assess the value of the property. You may think you have hit the jackpot but there may be factors that you have not taken into account. It is best to get the services of a professional in the field to make sure of your estimate.
  • Never forget to have your deed of sale, contract of sale or other document over the land annotated on the copy on file with the register of deeds.
  • Read everything before signing contracts and papers. Consult a lawyer that is experienced in real property transactions. It is false savings to save on legal fees and then suffer from legal problems later on.
  • Before buying the particular land, check first the whole city or community utilities whether they have good water and sewer connections available on the lot or land.
  • Ensure and check also that the electricity and phone services are readily available at the property. It must be a priority.
  • If for instance the land the buyer wishes to purchase is not accessible by a public road, a road maintenance agreement must be confirmed to be undertaking in place. This is an agreement stating that everyone on the road agrees to help in the repairs.
  • If the lot or land is under construction and further development, ask for a copy of the restrictive covenants—here is where the buyer can realize the restrictions for minimum house size, whether other structures are allowed and other limitations.
  • It is advisable to ask the city head if zoning changes are planned for the area because there are some cases that there is a project to build new roads or widen existing rails.
  • It is fully recommended for home buyers to purchase a certain land in a community with institutions like hospitals, banks, schools, church, etc. If not within the community, it is also good to be near those social bodies.
  • Buyers should not be ashamed of seeking aid from professionals about buying techniques and bidding strategies.
  • If the buyer can afford, he/she can hire a home inspector, preferably an engineer with experience in doing home surveys in the area where he/she is buying. The job will point out potential problems that will arise in the near future that need to be settled down as soon as possible.
  • In terms of bidding techniques, the opening bid should be based on sales trend of similar homes among the neighborhood. If homes have recently sold at 5 percent less than the asking price, then the buyer should make a bid that’s about eight to ten percent lower than the actual price.
  • Never buy in an urgent rush. Buying a house definitely demands time of careful planning and serious decision-making. It can take two months or more to get an expert’s help, to shop for the house, to get approved for the mortgage and to close escrow.
  • Safety and security should also be in the utmost importance form the buyer’s perspective. Not only should the entirety of the house be inspected but also the environment where it is situated. The surroundings must be clean and green enough to ensure the safety and security of the family members.

2.) If you buy from a developer:

  • Check for the availability of the mother title. Usually developers offer pre-selling of properties. This means that the houses or condominiums will have to be constructed based on contract over a period of time. The individual title may not be available as this takes time like three years to have the title individualized
  • Trust a reputable developer who has a track record of completed developments. It's ideal if you can personally check these completed developments to have an idea what it would look like in their pre-selling projects that you might be interested to invest
  • Check every provision of the Contract to sell that you are going to sign including the annexes. A licensed real estate broker should be able to explain to you in common language all the legal terms expressed in all documents that you are going to sign. You may hire at your option a lawyer for this purpose but this is not customary in large project developments as the documents are standardized. All the signed documents will be notarized and you should have a copy of one original notarized document.
  • Choose or negotiate for the least cash out, least monthly installments, and if possible no interest for properties that are yet to be built or on-going in construction. Retention can be negotiated to be paid upon delivery of the unit
  • If you plan to make some modifications on the inside of the unit whether a house and lot or a condo, make sure that this is allowed by the developer and up to what extent if allowed. There are developers who would not allow any changes in their plans but there are those who entertain changes and can be negotiated or discussed before the construction begins
  • Whether you buy from individual owners or from a developer, it's best to choose a Licensed Real Estate Broker or Agent you can trust with proven records of good and honest service and has extensive knowledge of the local area. Check for loyalty on previous work experiences. Only choose licensed professionals as the colorum or unlicensed are now strictly monitored by government authorities and prohibited to practice real estate profession in the Philippines. Even if licensed, have preference over in depended brokers/agents compared to in-house agents. The in-house agents of developers are strictly not allowed to sell the projects of their competitors and therefore can be expected to be biased on their own projects
  • Before buying the particular land, check first the whole city or community utilities whether they have good water and sewer connections available on the lot or land.
  • Ensure and check also that the electricity and phone services are readily available at the property. It must be a priority.
  • If the lot or land is under construction and further development, ask for a copy of the restrictive covenants—here is where the buyer can realize the restrictions for minimum house size, whether other structures are allowed and other limitations.
  • It is advisable to ask the city head if zoning changes are planned for the area because there are some cases that there is a project to build new roads or widen existing rails.
  • It is fully recommended for home buyers to purchase a certain land in a community with institutions like hospitals, banks, schools, church, etc. If not within the community, it is also good to be near those social bodies.
  • Buyers should not be ashamed of seeking aid from professionals about buying techniques and bidding strategies.
  • In terms of bidding techniques, the opening bid should be based on sales trend of similar homes among the neighborhood. If homes have recently sold at 5 percent less than the asking price, then the buyer should make a bid that’s about eight to ten percent lower than the actual price.
  • Never buy in an urgent rush. Buying a house definitely demands time of careful planning and serious decision-making. It can take two months or more to get an expert’s help, to shop for the house, to get approved for the mortgage and to close escrow.
  • Safety and security should also be in the utmost importance form the buyer’s perspective. Not only should the entirety of the house be inspected but also the environment where it is situated. The surroundings must be clean and green enough to ensure the safety and security of the family members.
Questions on Land Title

Title is a generic term that refers to the legal evidence of ownership one has over a property. It includes such documents as Tax Declarations, Real Property Tax Receipts, Deeds of Sale, and the Torrens Title. What we normally think of as title is actually a Certificate of Title also known as the Torrens Title, which results from the Torrens System of Land Registration. The Certificate of Title is the best form of evidence of land ownership.
The following are some of the most commonly encountered questions on Land Title and/or Land ownership in the Philippines.
1. How can one acquire Land Title?
The easiest is through sale and by executing a document called Deed of Sale, which shows the legal transfer of title from the name of the seller to the buyer. The Deed of Sale is then taken to the Registry of Deed to be officially recorded. This type of title is also called Transfer Certificate of Title.
When no title has yet been issued over a parcel of land, Title it can be acquired either through:
  • Judicial proceedings – by filing a petition for registration in Court
  • Administrative proceedings – by a filing an appropriate application for patent (e.g. homestead) in the Administrative body (DENR) and registration of this patent becomes the basis for issuance of the Original Certificate of Title by the Register of Deeds.
2. Are there lands with no Land Certificate of Title yet?
Yes and they are called public lands and include the following:
  • Alienable or disposable (A & D Lands) – those that can be acquired or issued title. The Philippines Constitution provides that only agricultural lands can be disposed of to private citizens.
  • Non-alienable lands – includes timber or forest lands, mineral lands, national parks. No title can be issued over any portion within this area.
3. Can a foreigner have the Land Title in his/her name?
Unfortunately, the answer is – Land Title can only be put in the name of a Filipino or a Corporation with at least 60% Filipino ownership. As a foreigner, it would be helpful to be aware of this limitation on your right of owning Land in the Philippines. Please refer to the article that discusses land ownership in the Philippines made especially to the foreigners.


Typical Transaction Estimated Costs – Purchases from Individuals

1. Capital gains tax – 6% of actual sale price. This is paid by the seller but in some cases it might be expected that the buyer pays. This percentage could differ if the property assessed is being used by a business or is a title- owned by a corporation; in this case the percentage is 7.5%
2. Document stamp tax – 1.5% of the actual sale price. This is paid by the seller but in some cases it might be expected that the buyer pays
3. Transfer tax – 0.5%- .75% of the actual sale price.
4. Registration fee – 0.25% (more or less)  of the actual sale price.

Happy Investing!
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Wednesday, March 4, 2015

How to: Transfer of Name Owner - Certificate of Land Title in Philippines (Buy & Sell Approach)

Welcome to Travel+Experiment!
 
Owning and investing properties in the Philippines will require preparation and a good amount of financial responsibility to complete it. The processes involve tedious amount of research and entrusted resources to facilitate the transfer of the certificate of title. Some of the roadblocks will be encountered immediately in the government offices in reference to proof of income, proof of residency and numerous judicial documentations. In getting those judicial documents, time will be your greatest adversary due to the constraint of the person’s availability and its additional fees written and unwritten. This task is not easy to complete if you are not in the country.

Below were my experiences in gathering until completing the Transfer of Owner’s Name-Certificate of Title in the Philippines. Hope this information will find useful in your new assignment. God Bless!


Location: Naval Biliran Province Philippines
Lot Size: 388.75 sq.m
Total Incurred Costs: 90,000 pesos
As regards the legal fees for the lawyer, it depends on the value/kinds/nature of the property involved, the complexity of the job and the professional standing of the lawyer in the community. In short, if there are problems and issues over the property or if you’ll hire a high caliber lawyer or de campanilla, the higher the professional/attorney’s fees will be.
For now, the first order of business is for you is to scout a prospective lawyer of your preference to provide you with such professional services at the earliest opportunity. The purpose of this is to prepare the Extrajudicial Settlement of the Estate, Notarized Deed of Absolute Sale, Affidavit of Publication of Settlement, etc.
For this matter, we didn't hire a lawyer to prepare these documents for us. We transacted directly to the government agencies and we are the one who keep inquiring about the requirements and fees to every application process needed for completion, going back and forth to ensure we are following the correct procedure and acquiring the correct documents. Please note that every process is there is a fee/charge for every document needed. These steps are taking a longer process than I ever thought it would be. This requires a lot of patience and understanding of the process on what are documents needed and when it should be completed. 
Transfer of Certificate of Land Title
This procedure is otherwise known as transfer certificate of land title, where the land or property purchased is already registered at the Registry of Deeds by the seller, and he or she is transferring the title to you- (the buyer).
Question: How can I and my older siblings transfer the land title from our deceased father to us?
Points to Consider:
1.) All property taxes are paid regularly.
2.) My father died in 2002 and still has his name in the land title of the property. 
3.) My mother died in 2013 and now both parents are deceased. But I was able to start processing the required documentation in 2013 for the transfer of the title before my mother passed away and signed the important documents.
4) For the time being, we do not have the original certificate of land title on which my father had nor in my mother's keep. But when we checked the Certificate of Property Holdings from the Assessor's office in the Municipality of our barangay it is registered to my late father.
Documents Required: Here are the steps to get you started.

I. Extrajudicial Settlement of the Estate
In order that the title of the property (ies) left/inherited/bought by your parents can be transferred from the name(s) of your deceased/living parents to the children as their heirs, you and your sibling are required to execute the so called Extrajudicial Settlement of the Estate.
You could ask your lawyer in the Philippines to make the necessary documentations for the purpose. However, if you don’t intend to travel to the Philippines, you can execute the Extrajudicial Settlement of Estate with a Special Power of Attorney (SPA) and duly acknowledged and notarized (with red ribbon) before the Philippine Consulate. 
Note: Any legal document issued in the U.S or outside of Philippines must first be acknowledged or authenticated (‘consularized’) by the Philippine Embassy/Consulate General in order for that document to have any legal validity in the Philippines.  Please check the Philippine Consulate or the Consulates Link for the states covered by the Embassy/Consulates General in the U.S. Each “consularized” document will bear the seal of the Embassy/Consulate General and the signature of the authenticating officer. The Philippine Embassy/Consulate General does not assume responsibility for the contents of the document.
However, if you and your sibling intend to travel to the Philippines to personally attend to this matter, you can have the Extrajudicial Settlement prepared and notarized in the Philippines. The inclusion of the SPA in the settlement of the estate documents as stressed above, is a convenient way for your representative(s) to make the necessary legwork for and on your behalf, and more particularly, in the cancellation of the old land title which still bears the name(s) of your deceased parents, and for the issuance of a new title(s) under your name and the name of your sibling as co-owners of the land(s) in question.
Requirements:
  • Two original government Ids (TIN & SSS) for all the siblings as co-owners and the parent/s Ids
  • Signatures needed to complete the Extrajudicial Settlement of the Estate for all the siblings as co-owners and the parent/s Ids
  • Affidavit of Acknowledgement with ID and 3 signatures for the siblings and the parent/s
  • Special Power of Attorney with ID and  signatures for the parent/s as seller and the sibling as buyer/new owner
  • Birth Certificates and Marriage Certificate of all siblings if any
  • Birth Certificates and Marriage Certificates of the parents
  • Death Certificates if any
Note: Then there is also a need for the Extrajudicial Settlement of the Estate that you have executed to be published in the newspaper of general circulation for three (3) consecutive weeks in the Philippines or in the locality where the property is situated and thereafter secure an affidavit of such publication from the publisher or editor of the newspaper.

II. Notarized Deed of Absolute Sale and photocopies thereof
The lawyer will prepare this document as part of the Extrajudicial Settlement of the Estate. The owner and buyer agree on the sale of property and which of them pays the taxes included in the process. A lawyer creates a duly notarized Deed of Absolute Sale (DOAS), which is a a legal document showing legal transfer of real property ownership because the seller sold the property on agreed price. After that, the Deed of Sale should be taken to the RD for the transfer of title to be recorded. This is important for the buyer’s protection.
Deed of Absolute Sale from Seller/Buyer 
  • Notarize date is Transaction Date
  • Notarize fee is 0.1% of Selling Price (ex. 300,000 x 0.1% = 300)
Fees:
  • Notarized Fee of Deed of Absolute Sale - 300 pesos (0.1% of 300,000 pesos)
  • Extrajudicial Settlement of the Estate Fee - 1,000 pesos

III.) Geodetic Engineer for land survey
You have to get the professional services of a Geodetic engineer or surveyor to make the necessary Lot/Subdivision plan of the subject property and thereafter for the approval of the same by the Land Management Bureau and the Land Registration Authority (LRA). The engineer will give the signed and authorized location/vicinity map of the owned lot needed as part of the requirements.
Fee:
  • Geodetic Engineer - 12,000.00 pesos the minimum charge

IV. Original Transfer Certificate of Title (Owner's Copy) from the Seller if there is any
Request for Certified thru Copy of Transfer Certificate of Title from Registry of Deeds for three copies in your local town. Certified true copies of titles can be secured after three (3) days.  If there is none, you may proceed without this document.
Note: Check the authenticity of a Transfer Certificate of Title (TCT) before buying a property. You can verify this at the Registry of Deeds. A tax declaration presented by the seller does not suffice. It is your right to verify the authenticity of a real property transaction. In doing so, you avoid the possibility of getting into legal and financial trouble.
Fee:
  • Certified thru Copy of Transfer Certificate of Title - 100 pesos

V. Request the following original documents from City Hall Assessor's Office of the municipality or city where the property is based and pay the corresponding fees. This is needed for the BIR to assess the taxes to be paid  like CGT or CWT, whichever is applicable, depending on whether the property is a capital or ordinary assets, DST, and for the issuance of the certificate Authorizing Registration or CAR.
Note: 
  • The following document must be requested for both sides of the parents which correspond to his/her number of land titles he/she have. If the father has one certificate of title that he owned, he must request each of the following document below but if the mother owned ten certificate lands of titles under her name, she must request each of the document below per land title.
  • For most cities and municipalities, you will have to come back after a day to claim the certified true copy of the tax declaration
  • Request for three  original copies – one for BIR, one for Registry of Deeds & one for your own copy
1.) Certified Thru Copy of Tax Declaration of Real Property
Go to the municipal/city assessor’s office which has jurisdiction over the subject property, then request for a certified true copy of the latest Tax Declaration of the property for at least three original copies. If you are not the Seller, ask for Authorization Letter, copy of his/her ID with signature and Request Letter.
Fee:
  • Certified Thru Copy of Tax Declaration of Real Property - less than 100 pesos per copy 
2.) Original Tax Clearance 
If you are not the Seller, ask for Authorization Letter, copy of his/her ID with signature and Request Letter.
Note:
  • In order to obtain a Tax Clearance, the Seller must pay first all arrears on Property Tax (if any and must be updated as of document of sale).  Therefore,  it is important that you got hold of the original of the official receipts evidencing payment by seller of realty taxes of the current and preceding years, before you gave him the full payment of the sale
  • Please ensure that the Seller is able to give as well as the previous year’s copies
Fee:
  • Original Tax Clearance - less than 100 pesos per copy 
3.) Certificate of No-Improvement
If you are not the Seller, ask for Authorization Letter, copy of his/her ID with signature and Request Letter.
4.) Request for Verification and Issuance of the Sketch Plan/Tracer if there is available
Fee:
  • Request for Verification and Issuance of the Sketch Plan/Tracer - less than 100 pesos per copy 
5.) Certificate of Property Holdings
If you are not the Seller, ask for Authorization Letter, copy of his/her ID with signature and Request Letter.
Fee:
  • Certificate of Property Holdings - less than 100 pesos per copy 
VI. Bureau of Internal Revenue in One Time Transaction (ONETT)
*Note: When your property is located in the province, usually before you go directly to the BIR office in your district, you submit first all the documents to the Regional Head of BIR within your province are located. The Regional Head will approve first the documents and may or may not be the one submitting and doing the process for you when it comes to payment of the taxes. Our experience is we paid the final price of the taxes to the office of the Regional Head in Almeria instead of going to the BIR Office in Tacloban and he issued us an official receipt of the payment. The Regional Head is the one who went to the BIR Office directly and we just waited the confirmation and approval documents from the BIR Tacloban. Please ensure that you are the one processing the papers as the Regional Head will cause so much delay. For us, we waited for 11 months only to find out that it was not process due to lack of requirements and we were not informed. If there is a way to avoid that long process, follow up every step when the papers lands to the Regional Head of BIR within your place.
A.) Go to BIR Regional District Office assigned Revenue District Office (RDO) that manages your property's location. BIR will compute for the amount needed to be paid for capital gains taxes, documentary stamps, and Estate Taxes. This will be the final price needed to be paid. 
B.) Fill up the forms and pay the applicable taxes including:
1. The documentary stamps (BIR Form No. 2000- OT) with Official receipts
2. The capital gains taxes. (BIR Form No. 1706) with Official receipts
3. The Estate Taxes (BIR Form No. 1801) with Official receipts
You (and/or the Seller depends on the agreement) have to pay the following:
a.) Capital Gains Tax (6% for individual seller) or Withholding Tax (7.5% if seller is a corporation) – it is the Seller’s responsibility to pay the Capital Gains Tax (CGT) or Withholding Tax unless the Buyer agrees otherwise
b.) Documentary Stamps Tax (1.5% of the selling price or zonal value or fair market value, whichever is higher)
Payment for DST is responsibility of the Buyer
c.) Estate Tax plus interest at 25% on the tax amount due for late filing and payment and annual interest of 20% interest per annum.
C.) Pay the following fees. Next step is payment of Taxes at a bank accredited by the BIR then you bring back the deposit slip to BIR. Prior the payment to the Accredited Agent Bank, you will be required to fill out a separate Accredited Agent Bank payment form, present it to the  Accredited Agent Bank representative and then pay the amount due in cash. For our process, we went to Land Bank of the Philippines to pay for the fees. Receipt from Bureau of Internal Revenue that the capital gains tax and documentary stamps have been paid.
  • The Documentary Stamps - 4,575 pesos
  • The Capital Gains Tax Return - 18,255.14 pesos
  • Estate Tax Return - 4,000 pesos
Note: 
  • The taxes should be paid before the deadline on the 30th day after the execution of the Deed of Absolute Sale, for Documentary Stamps Tax, it is on the 5th day of the month after the execution of the Deed of Absolute Sale. Transfer Tax is due 60 days after the execution of the Deed of Absolute Sale
  • There is a surcharge equal to 25% of the tax due is charged for late payments, plus 20% interest per year on any unpaid taxes, plus compromise penalty (if any, this depends on the BIR officer).
D.) Submit the following:
  • Tax identification number (TIN) of seller and buyer;
  • Notarized deed of absolute sale/document of transfer, but only photocopied document shall be retained by the BIR;
  • Certified copy of Extrajudicial Settlement of the Estate and photocopy
  • Certified copy of Affidavit of Acknowledgement and photocopy
  • Certified copy of  Special Power of Attorney and photocopy
  • Certified true copy of the latest tax declaration issued by the City Assessor’s Office for the land and improvement applicable to the taxable transaction;
  • Owner’s copy (for presentation purposes only) and photocopy (for authentication) of the Original Certificate of Title (OCT), or the certified true copy of the Transfer Certificate of Title (TCT);
  • Sworn declaration of “with Improvement” by at least one (1) of the transfers, or certificate of “with Improvement” issued by the City Assessor’s Office
  • Owner’s copy (for presentation purposes only) and photocopy (for authentication) of the Original Birth Certificates, Marriage Certificates and Death Certificates
  • Certified copy of  Official Receipts of Documentary Stamps Tax, Capital Gains Tax and Estate Tax  and photocopy
  • Certified copy of Tax Declaration of Real Property  and photocopy
E.)  File a request for Certificate Authorizing Registration (CAR) at the BIR. This document is a certification proving that the transfer of property has been approved by the BIR and that the taxes due on the said property have already been paid. Hence, this document gives the RD the go signal to transfer the title to the seller’s name.
Upon submission, BIR representative will give you claim slip which you will use to claim the Certificate Authorizing Registration (CAR) on the date provided. It is one of the requirements for the Registry of Deeds for the title registration and issuance of a new Owner’s Duplicate Original Copy of the Transfer Certificate of Title or the Condominium Certificate of Title.
The CAR will be released to you together with the following:
  • Original copy of the Deed of Absolute Sale stamped received by the BIR
  • Owner’s Duplicate Copy of the Transfer Certificate of Title or the Condominium Certificate of Title
  • Original Copies of the BIR Form 1706 (CGT) and Form 2000 (DST) stamped received by the BIR
  • Copies of the Tax Declaration for land and improvement
After submission of all requirements, it would take at least 40 days, based on my own experience for properties in Biliran Province.
VII. Go back to the Assessor’s office and pay the transfer taxes
Proceed to the local treasurer's office for the payment of transfer fee and secure a copy of tax clearance upon payment of a certain fee for its issuance upon presentation of the following:
  • Original and 1 photocopy of the Deed of Absolute Sale
  • Photocopy of Tax Declaration
  • Official Receipt of Payment of Real Property Tax and Special Education Fund Tax for the current year
  • Documentary Stamps Receipt
  • Capital Gains Tax Return Receipt
  • Estate Tax Return Receipt
  • Certificate Authorizing Registration from the Bureau of Internal Revenue
  • Tax clearance certificate from the Treasurer’s Office
  • Official receipt of the Bureau of Internal Revenue (for documentary stamp tax)
  • Photocopy of Deed of Sale
  • Photocopy of Transfer Certificate of Title (TCT)
  • Photocopy of Tax Declaration
Pay the following: They will issue you the Transfer Tax Receipt 
a.) Transfer Tax Fee is computed as 1/2 of 1% (0.5%) of the Selling Price or Zonal Value or Fair Market Value of Tax Declaration, whichever is higher. – Payment of Transfer Tax is responsibility of the Buyer
Fee:
  • Transfer Tax Fee - 3,000 pesos

VIII. Registry of Deeds - (Located in the City Hall or Municipal Hall)
Go back to the Registry of Deeds and show the official receipts of the paid taxes from the BIR and Assessor’s office, and the Certificate Authorizing Registration. 
Submit Documents to the Register of Deeds. Present the following documents to the ROD which is required for the issuance of the new Owner’s Duplicate Copy of the Transfer Certificate of Title or Condominium Certificate of Title in your name:
  • Original plus 3 photocopies of the Deed of Absolute Sale stamped received by the BIR
  • Owner’s Duplicate Copy of the Transfer Certificate of Title (CCT)
  • Original Copy of the Certificate Authorizing Registration (CAR)
  • Original Copy of the Realty Tax Clearance
  • Original Copies of Official Receipts of Payments of Capital Gains Tax, Documentary Stamp Tax, Tax Clearance Certificate and Transfer Fee
  • Original Copies of the Current Tax Declaration for land and improvement issued by the local assessor’s office
  • Affidavit of Publication of Settlement
Note: Then there is also a need for the Affidavit of Publication of Settlement that you have executed to be published in the newspaper of general circulation for three (3) consecutive weeks in the Philippines or in the locality where the property is situated and thereafter secure an affidavit of such publication from the publisher or editor of the newspaper.
Upon acceptance of these requirements, pay the computed Registration Fee. There is a turnaround time of about at least one month or 45 days for the new title to be issued under your name. The Registry of Deeds ( ROD) shall give  you the Owner's Duplicate of Title of your new TCT (Land Title).

Pay the following:
a.) Registration Fee – 0.25% of the selling price, or zonal value or fair market value, whichever is higher. – Payment of Registration Fee is responsibility of the Buyer
Fee:
  • Registration Fee - 6,237 pesos
  • Affidavit of Publication of Settlement - 1,000 pesos
Note:
  • Once you have the copy, check that all details on the certified copy and seller’s title are identical. Everything has to be identical, down to the last letter. If there are discrepancies, you should ask the seller to verify this.
  • The Register of Deeds will only release the owner’s duplicate of the title to the presenter of the transaction, who normally is the registered owner or a party to the instrument. If the owner’s copy of the title is to be claimed by a person or party other than the presenter of the document, then he/she must have written authority from the registered owner or the party to the instrument. Only under such condition will the Register of Deeds release the owner’s copy to that person other than the presenter.

IX. Go back to Assessors Office & secure Tax Declaration
Once you secure Owner’s Duplicate Copy of the Transfer Certificate of Title or Condominium Certificate of Title, proceed to the local assessor’s office to request for the issuance of the Tax Declaration in your name. 
The following documents are required for the issuance of the Tax Declaration on your land and improvement:
  • Photocopy of the Deed of Absolute Sale
  • Photocopy of the Transfer Certificate of Title or the Condominium Certificate of Title
  • Photocopy of the CAR
  • Photocopy of the Transfer Tax Receipt
  • Photocopy of the latest Tax Receipt or Tax Clearance
  • Photocopy of the latest Tax Declaration (in the name of seller)
In other local assessor’s office such as in Makati City, the following are also required:
  • Subdivision Plan if lot is subdivided
  • Colored Photos of house, lot or condominium unit
Fee:
  • Assessor Fee - 3,000 pesos


Glossary:
1.) Land Registration Authority - The rules governing property ownership in the Philippines is handled by the Land Registration Authority (LRA), and is primarily based on the Torrens System of Land Registration.
2.) Registry of Deeds (ROD) - A Registry of Deeds (RD) is assigned to keep records of every land title in a city or municipality, they keep the original copy of registered land titles; while an “Owner’s Duplicate Certificate” is given to the current property owner.
3.) Certificate of Authorizing Registration - Issued by the Bureau of Internal Revenue in order to transfer a title of a property from the seller to the buyer. Once issued, it would mean that applicable taxes on such transfers of properties are being paid such as Capital Gains Tax / Withholding Tax and Documentary Tax.
4.) Transfer Certificate of Title - Refers to the property title of a land, or a land with a built property (ex. house and lot). This details the property location, plus the size of the land, the registration number and the owner. It also details the previous TCT's that were cancelled due to the transfer of ownership.
* Hope this helps.
End of process...
 
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